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Ghosted Calendar Entries

Ghosted entries are unaccepted meeting items that show in Calendar views. This function is handled by the autoprocessing code for calendars, which is a part of the router. It was added in Domino 8.0, therefore a Domino 8 or later server is required. The router processes these entries based on the Calendar Preference “Display New (unprocessed) Notices”. This preference is stored in the Calendar Profile as “AutoProcessGhostNotices”, and when set to “1” (Yes), it will cause the notices to appear on the calendar in gray (default color).

The form is “Notice”, as opposed to “Appointment” for an accepted entry, but the CalendarDateTime field is added to allow the entry to show in the calendar. The StartDateTime and EndDateTime is calculated from the CalendarDateTime field for repeating entries and recalculated after the meeting is accepted. The entry otherwise retains the same settings as an Invitation, as opposed to an accepted Meeting. Free Time settings do not appear on ghosted entries, and Busytime is still marked as free.

Cancelled Meeting Processing

Users can choose to have cancelled meetings automatically removed from their calendars, or they can have them stay on the calendar and show as cancelled. The new calendar preference items are AutoProcessCancellations and RemoveCancelOptions. The processing is also handled by the autoprocessing function in the router.

When cancelled with the Remove Automatically option, the Forms are reverted to “Notice” from “Meeting”, busytime items are removed to free up that timeslot, and the CalendarDateTime field is removed to drop it from the Calendar views. When cancelled with the option to automatically remove from the calendar, the cancellation notice shows in the miniview (if miniview is enabled) as well as in the inbox, if set in preferences.

When cancelled with the option to show in the calendar, the form is reverted to “Notice”, the ViewIcon is set to 81, busytime items are removed to free up that timeslot, and the color modified as specified in the user’s preferences.

Feedback

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